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Re~Cycle's run the Valet bicycle parking (and sold raffle tickets to raise money) for the Bicycle Film Festival (BFF) for a few years, and this info is to help others to run it likewise.

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Useful, as different volunteers around the world run it, often for the first time and this may save some 'reinventing the wheel'!

 

Sections

  1. Valet
  2. Raffle
  3. Volunteers

 

PART ONE - BICYCLE VALET PARKING

AIM

To make it quick and easy to lock up many bikes, using locks provided by the organiser, rather than the individual cyclist's locks

 

Parking Ticket

  • Can be a Raffle ticket ~ suggest different type or colour for lack of confusion with prize raffle Number the racks
  • Put sign on racks, suggest on every 5 (1, 5, 10, 15, 20) for speed
  • Put rack number on back of parking ticket
  • Lock friends bikes together, as can unlock at same time
  • Ask people to stand by bike when coming out, so can see when bunch of people can be unlocked at the same time Keys
  • Multiple bunches for sections of parking, e.g. A-G, G-N
  • Label keys with big tags to find the start of the bunch, e.g. A, N (may be dark later + different people doing it)
  • Oil the locks
  • Before any volunteers leave, check pockets for keys, as major embarrassment + pain when you're half way to Brighton, for example, and you get a call asking where the keys are and its in your back pocket... What locking to

    If there are existing sheffield stands, try and stop people using them before hand, eg. notices Can hire crush barriers, metal things at the side of eg. marathon

 

Kit needed

  • Clip board and tied on pen x 2-3 (1-2 for tickets, 1 for food)
  • Tape to tape on signs
  • Locks + cable extending
  • Collection pots

 

Clothes

  • High visabiliy vests for volunteers
  • Spare jumper / jacket for cold nights
  • Gloves and hats, as will be standing around for a while.

 

 

 

Limited edition saddles for X lucky runners up - 31,500 bikes shipped

 

London

  • Is recycling inside - so valet folk know

 

 

PART TWO - SELLING RAFFLE TICKETS

 

Posters of bike prize

  • Winner choose size
  • Price list
  • "Charity raffle"
  • Donated by XYZ


Other posters

  • Large one of knackered tyre and other such pictures
  • Headloading

 

Need people with 'the gift of the gab'

Voice loss - Merlin gets it - Sage tea, other ideas?

 

Ask venue about providing a table + display boards

 

London

  • Ask Barbican for 1 screen (is larger thing) and 3 stands (small display board)

 

 

 

PART THREE - VOLUNTEERS

 

In 2009 we were short of volunteers on Saturday, so didn't have anyone to sell raffle tickets.

Saturday was thin in general.

 

Finding voulunteers

LCC magazine

Volunteer bureaux (Merlin has a list)

Getting people to get their friends and do a slot

 

Thanks to volunteers

  • Food + Drink -  clip board with menu/list of food + spread out so people not shy
  • Raffle tickets? Volunteers get x raffle tickets as thank you.  Merlin organises the draw, and does not get any tickets
  • Discount at cycle store
  • Donation of kit, eg. lock

 

 

- - - - -

Text for next time:

Once again, Re~Cycle is the charity partner of the Bicycle Film Festival in London, at the Barbican for the second year, from September 23rd-27th.

 

Again we're looking for brave volunteers to sell raffle tickets and help run the Valet bicycle parking, from Thursday 24th to Saturday 26th.   Volunteers get free film viewings, some food/drink and Madison will be providing Kryptonite T-Shirts to volunteers and hopefully some nice freebies by means of thanking them for their time (maybe round up a few friends so you can do a stint and film together)  - please e-mail us.

And again we're raffling a swish bike to raise funds - see below.